Essential Business Systems For Wellness Business Owners
September 12, 2023
by Shannon Simmons

Running a wellness business—whether it’s a boutique gym, therapy practice, dance studio, karate school, or something else entirely—isn’t just about delivering top-notch services. It’s also about managing the financial health and back-end of your business, so you can continue to make a meaningful impact.

That means having systems in place to save you time, money, and frustration. Systems that are repeatable, allow you to keep track of vital information, and make it simple to see where some changes might be necessary.

We think there are certain systems that are essential, no matter where you are in business. We’re sharing our top five, but you may find that others are needed for how you run your unique business.

1. Profit First Money Management System

Traditionally, businesses operate on the formula Sales – Expenses = Profit. But let’s flip that. Use Sales – Profit = Expenses instead. This means setting aside a percentage of your revenue for profit, taxes, and your own pay right off the top. The remainder? That’s what you get to run your business. It’s a game-changer, trust me.

Find out more about setting up your own business for a money management system where you get to keep more money for profit.

2. Financial Forecasting Tools

Running a business without budgeting is like running a marathon without any training. It might be possible, but it’s going to hurt. Use tools that allow you to forecast future income and expenses. Planning ahead gives you the insight to make smart business decisions and paves the way for scalable growth.

3. Automated Payment Systems

In the wellness industry, recurring revenue is often your bread and butter. Automated payment systems make it easy for you to charge for monthly memberships, session packages, or even one-off workshops. Plus, automation means fewer manual errors and less time spent on administrative tasks.

4. Inventory Management System

Many wellness businesses expand their income by selling products—whether it’s yoga mats, essential oils, or karate gear. An inventory management system helps you track what’s in stock, what’s selling, and what needs to be reordered. The result? Better control over your retail sales and an optimized product mix.

5. Client Relationship Management (CRM)

In 1:1 wellness businesses, relationships are everything. A CRM system helps you store important details about your clients—like their last visit, their preferences, or any notes on their progress. It makes your service more personalized and keeps clients coming back for more.

This gives you a good starting point for setting up systems in your wellness business. Remember, the key to a fit and profitable business isn’t just about what services you provide; it’s also about the operational and financial systems that support you behind the scenes. Keep those systems strong, and you’ll build a business that’s not just healthy but thriving.